Media and Social Media Policy

Guidelines

  1. INTRODUCTION

We recognise that today’s communities not only exist in the physical world, but also online. Online communities can reach people with both positive and negative information very quickly, and as such, can now be delivered in a matter of minutes to a large and diverse audience.

Social media should enhance what you do for the organisation and not interfere with the overall objectives of the organisation. All communications on behalf of Sambanistas must adhere to guidelines set out below.

These guidelines are designed to provide helpful, practical advice and also to protect our volunteers.

  1. WHO THESE GUIDELINES ARE FOR

If you are using online or social media to share and disseminate information about, and on behalf of, the Sambanistas, then these guidelines are for you.

  1. WHY “PERSONAL” AND “PRIVATE” ARE NOT THE SAME

While communication through online networks is primarily personal, this is not the same as it being private. In a lot of cases, conversations inside these networks can be shared and make it visible to a wider audience. As a result, personal conversation within social media networks should be considered public rather than private. 

  1. BEST PRACTICE GUIDELINES

Respect your audience and other volunteers

The public in general, and Sambanistas volunteers and customers, reflect a diverse set of customs, values and points of view. Don’t be afraid to be yourself, but do so respectfully. This includes not only the obvious (no ethnic slurs, offensive comments, defamatory comments, personal insults, obscenity, etc.), but also proper consideration of privacy and of topics that may be considered objectionable or inflammatory.

Be a good ambassador

You should always be aware that your behaviour and opinions reflect on the organisation. 

Be passionate

Passion is contagious. We encourage you to share the passion that you feel for Sambanistas. We encourage you to share images and video to bring your passion for what we do to life!

Add value

We believe that sharing of information and experiences benefits the whole community. Feel free to share and discuss your experiences as part of volunteering with the Sambanistas.

Don’t share information that is internal information and/or sensitive or confidential. If in doubt, discuss with the committee or the authorised representative detailed below prior to sharing. 

Keep security in mind

Always be mindful of your online security. Never post personal details of yourself or other Sambanistas.. Bear in mind that other volunteers may also be sensitive about their names and pictures.

Authorised Representatives

Only the following people are considered Authorised Representatives and are permitted to make official statements on behalf of the Sambanistas:

Elected representatives

President

Vice President

Secretary

Treasurer

Appointed representatives

Booking Manager

Musical Director

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